Administrative/Marketing Assistant

Company Overview
Noelker and Hull is positively influencing the communities where we live and work through thoughtful, purposeful, and functional design. Incorporated in 1957, we are a national design practice based in Chambersburg, Pennsylvania and Frederick, Maryland providing comprehensive architectural, master planning and interior design services for the senior living, healthcare, religious, higher education, K-12, commercial, civic, and hospitality markets.

Job Description
Noelker and Hull is seeking a highly organized professional to join our team. The ideal candidate is a person who shares our passion for high-quality work and is driven by attention to detail. This position will provide administrative and marketing support for the firm. Duties include clerical, reception, general office coordination, office maintenance, project-based support work, and assistance with the development of marketing materials. Excellent communication skills and a strong desire to be helpful in a variety of tasks for multiple people are crucial to the success of this position. To be successful in this role, you must be a highly organized multi-tasker who can work collaboratively and carry out projects independently. This role is split between administrative/office duties and marketing duties. Hours are Monday – Friday, 8am to 5pm, on-site in our Chambersburg office. No weekends.

Responsibilities include, but are not limited to:

Administrative & Office Management tasks to support the firm:

• Receive and greet clients and visitors.
• Perform general clerical duties such as data entry, record keeping, photocopying, scanning, printing, binding, collating, mailing, shipping, and filing.
• Retrieve, sort and distribute US mail and similar shipments.
• Manage email, contact lists, calendars, and other office support software systems.
• Tidy kitchenette area, conference rooms, and workroom.
• Research, price, purchase and stock various supplies and products including food for certain office activities.
• Plan and organize office meetings, interviews and events (holiday parties, company picnic, etc.)
• Coordinate equipment maintenance issues for the office.
• Answer multi-line telephone and transfer calls as appropriate.
• Assist with new hire onboarding tasks.
• Run company errands as required.

• Assist with assembly and proofreading of marketing materials, proposals and forms.
• Assist with social media development and postings.
• Assist with website updates.
• Provide graphic design for marketing and office events.
• Assist with business related travel arrangements, conference attendance, sponsorships, lunch and learns, etc.
• Participate and assist with project photoshoots.
• Maintain marketing records.
• Provide support for Business Development staff as needed.

• An associate degree or higher and at least two years of relevant administrative office work experience, or equivalent combination of education and experience.
• Knowledge of basic business English composition, spelling, punctuation, and arithmetic as required by the position.
• Knowledge of and ability to use Microsoft Office (Word, Excel, Outlook), a web browser, and Adobe Acrobat/Bluebeam. Knowledge of graphic design programs is a bonus.
• Ability to learn and use new software.
• Ability to communicate and engage with people in a friendly, professional, and helpful manner.
• Ability to plan, organize, and complete work independently and as a team in a timely and comprehensive manner.
• Ability to use--or quickly learn to use--office equipment and tools such as phone systems, coffee machine, copier/scanner/printer machine, wide-format scanners and printers, etc.
• Ability to maintain strict confidentiality in sensitive and confidential matters.
• Ability to multi-task effectively and prioritize tasks.
• Ability to work gracefully under pressure with occasional high-stress deadlines.
• The ability to perform concentrated mental and/or visual tasks with precision and accuracy.
• The work requires the ability to lift or move up to 35 lbs.

• Ability to work independently and as part of a team.